General Questions

Concerning the day-to-day of Smith Walbridge Clinics.

What if I arrive late?


Go to the front desk of the dormitory to register. An intern or a member of our administrative staff will assist you with moving in and help with schedule and where to go.




What is the parking situation?


When you arrive, staff members will show you where to park. Those who will keep their cars at the camp will need to get a parking pass during registration. Smith Walbridge will not be responsible for those who get tickets when parking in area not approved for our staff and participants.




Can I stay one or multiple extra nights?


Early arrival or late departure situations (usually to get cheaper air fares, or arrive in time for class) are available for $20.00 per night. You will need extra money for meals not included in your fee. Extra nights are not available on or after July 20 since the dorms will be closed. Indicate what nights you need in the message box when registering, or call us to make arrangements at least one week in advance.




What public transportation options are available?


These options are included in your packets and on the Transportation page. Be sure to provide your information at least one week advance so we can make plans to pick you up and return you to your to your stations and terminals.





 
Arrival and Departure

Questions about transportation may be answered by going to the Transportation  page.

What is your refund policy?


A full refund, minus a handling fee can be issued 24 hours in advance of any session. There are no refunds for participants who leave early, for any reason, since full payment is made to the university once the session begin.




What are your deposit and payment procedures?


Deposits can be made either during, or soon after registering. We require a $75 deposit to register. Balances can be made anytime before coming to Smith Walbridge Clinics, or they can be paid upon arrival. We can also bill your school or booster groups. When registering use the message box to indicate special payments instructions for us. Payments can be made with a credit/debit card, or by check. We prefer checks which can be mailed with the participant's name on the check. Each time a payment is made, a new receipt will be emailed to you.




What should I do if my school or our booster organization is paying for my tuition?


Your director should contact Smith Walbridge Clinics to request an invoice and registration code. The registration code will allow you to bypass the $75 registration fee, so the school, district, or booster organization can pay for one or multiple students on a single invoice.




What discounts are offered?


You can view all available offers on each clinic page.





Closing Ceremonies

For parents, friends and directors closing ceremonies are in O’Brien stadium on Eastern Illinois' campus.

Flag & Rifle, Drumline & Front Ensemble, Section Leader, Drum Major Session 1

July 12, 9:00 -11:30 am

Mace-Signal Baton Clinic

July 14, 11:30 AM-NOON,

held behind Taylor Hall.

Student Conductor Clinic

July 14, 11:30 AM-NOON,

held in Lumpkin.

Drum Major Clinic Session 2

July 19, 9:00-11:00 AM

 
 
Equipment and Belongings

Questions about bringing equipment and provided equipment.

Do students supply their own equipment?


Yes. This includes flags, rifles, instruments, drums, batons, maces, etc. With over the large amount of students attending, Smith Walbridge Clinics is not able to provide equipment. However, special arrangements can be made for those flying from other countries, or long distances that need very large instruments or equipment. Call our main office to see what is available.




Is bedding and linens included?


Yes, the dormitories do supply basic bedding and linens. However, we suggest bringing a few extra towels, pillows, a blanket, etc for your own comfort. The dormitories are air-conditioned, so fans are not needed.




Is there a lost-and-found for missing belongings?


Yes. The Lost-and-found is located in the clinic store.





 
Registration

Registration and Check-In is on the first day of the clinic. Dates are listed on each clinic's page. You may register for our clinics as late as the morning of that clinic. Check-Out takes place on the last day of a clinic after closing ceremonies or after the conclusion of the clinic.

Check-in Times

Registration is located at Taylor Hall at Eastern Illinois University. Exact times can be found in the information PDF's.

 
Payments

What is your refund policy?


A full refund, minus a handling fee can be issued 24 hours in advance of any session. There are no refunds for participants who leave early, for any reason, since full payment is made to the university once the session begin.




What are your deposit and payment procedures?


Deposits can be made either during, or soon after registering. We require a $75 deposit to register. Balances can be made anytime before coming to Smith Walbridge Clinics, or they can be paid upon arrival. We can also bill your school or booster groups. When registering use the message box to indicate special payments instructions for us. Payments can be made with a credit/debit card, or by check. We prefer checks which can be mailed with the participant's name on the check. Each time a payment is made, a new receipt will be emailed to you.




What should I do if my school or our booster organization is paying for my tuition?


Your director should contact Smith Walbridge Clinics to request an invoice and registration code. The registration code will allow you to bypass the $75 registration fee, so the school, district, or booster organization can pay for one or multiple students on a single invoice.




What discounts are offered?


You can view all available offers on each clinic page.